— Digital Workplace Blog —

Four Ways to Get More Out of Your Prysm-Powered Meetings

Posted by Brianna Politzer Stevens on Mar 2, 2017 7:00:00 AM

I was talking to one of our sales reps the other day, and he told me something very interesting: he frequently speaks with Prysm users who don’t know about some of our best features! (Reminds me of a guy I used to date, but that’s a story for another time.)

Because I’m passionate about our product, I thought I’d take a couple minutes to highlight some of the cool features that you might not know about or that you might not be using to their fullest extent.

(Please note that in the screenshots below, I’m using Prysm Mobile from my laptop. These features look a little different when using a Prysm display.)

1. Snap Grids. Snap Grids are pre-configured designs (created by your company’s Prysm admin) you can use to effortlessly align your content and make your presentations look more polished. You can use them to set up your initial screen design, as well as to “snap” content into place when you’re moving it around the screen.

You can select a Snap Grid when you set up a new workspace by clicking on the “Projects” button on the left of the screen. At the bottom, choose the option “Select Snap Grid,” as shown in the screenshot below.

Prysm Snap Grid Step 1

Clicking on the Snap Grids drop-down menu will present you with a list of available options. Note that you are not required to select a Snap Grid, if you prefer a more free-form screen design.

Below is what the 4x2 tiled Snap Grid I chose looks like. Nice and tidy.

Prysm Snap Grid Step 2

If you don’t like your Snap Grid or you want to change it later, click on the “Project” icon on the left-hand side of the screen. You’ll see a list of the workspaces that you created for the project. Click the gear icon next to the workspace you want to change, and then choose “Edit” from the menu. At the bottom of that dialog box, you’ll see the Snap Grid drop-down menu. Select another Snap Grid from there.

2. Save and share your whiteboards. Common and annoying problem: how to save the contents of a whiteboard and share it with other people. Software developers, for example, are notorious for filling up conference-room whiteboards with scrawled architecture diagrams and storyboards, and then labeling them with “DO NOT ERASE.” In some companies, these “war rooms” are subsequently locked for days, to ensure confidentiality. In companies with competition for conference-room space, that’s a real pain. Prysm solves this problem by letting you create and save multiple whiteboards. You can even save the positions of your screen elements, so that when you re-open your workspace in the next meeting, they’re exactly where you left them.

To share whiteboard content, start by choosing the “Workspace Snapshot” option from the “Tools” menu to save the image onto the screen. From there, select the little curved arrow on the left of the screen to bring up the “Sharing” dialog box. Email the snapshot to anyone you like, separating multiple addresses with commas.
 Whiteboard snapshot

3.  Invite a guest to your meeting. You don’t have to restrict your Prysm-powered meetings to folks in your network. You can invite an external user to join you via Prysm Mobile. The applications are endless — for example, giving demos to sales prospects, working with external consultants or conducting user training.

To turn on Guest Mode, click on the “People” icon on the left of the screen. This will bring up a bar with a toggle switch that lets you turn on Guest Mode.

Invite a guest

Next, select the gear icon next to the “Guest Mode” label. Invite guests via email, separating multiple email addresses with commas. Click “Invite” to send the project link to your guests. You can also copy the project link and paste it into an email or a videoconferencing session or reset the link.

Send the project code

4. Hold a meeting with multiple presenters in disparate locations. Prysm vastly simplifies meetings with multiple presenters who aren’t in the same room. There’s no need to “pass control,” because every participant is always able to interact with the content all the time (provided you set the options that way).What’s more, all participants can interact with the same content. So, instead of each presenter having his or her own set of slides (or other documents), you just upload a master document to the workspace. When it’s time for the next presenter, that person just takes over manipulating the content on the screen. Simple, and less error prone than most other methods.

There’s a lot more you can do with your Prysm meetings. If you have any questions about how to use these features, check out the training page on our website, have a look at our training videos or contact us for more information.

Topics: Digital Workplace, Future of Work, Prysm Visual Workplace, Meetings